GDPR Policy

Verus Recruitment GDPR Privacy Notice

Effective Date: March 2024

Verus Recruitment is committed to protecting your personal data and respecting your privacy in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and all applicable data protection legislation.

Verus Recruitment is a trading name of Verus Recruitment Partners Ltd and Lea Recruitment Consultancy Ltd, both registered in England & Wales. Together, or individually depending on the services provided, they act as Data Controllers for the purposes of data protection law.

Scope of this Privacy Notice

This Privacy Notice applies to all individuals whose personal data we process as part of our recruitment and consultancy activities, including:

  • Candidates

  • Clients and client representatives

  • Suppliers and third-party service providers

Definitions

Candidates
Individuals seeking permanent, temporary or contract opportunities through Verus Recruitment.

Clients
Organisations, or their representatives, who engage Verus Recruitment for recruitment or consultancy services.

Suppliers
Third-party service providers supporting our business operations.

Personal Data
Any information relating to an identified or identifiable individual.

Special Category Data
Personal data revealing racial or ethnic origin, religious beliefs, health information, sexual orientation, trade union membership, or information relating to criminal convictions, where applicable and lawful.

What Data We Collect

We may collect personal data directly from you or from third-party sources such as job boards, professional networking sites and referrals.

This may include, but is not limited to:

  • Contact details

  • Employment history and CV information

  • Skills, qualifications and experience

  • Right to Work and identity information

  • Equal opportunities data (where provided)

  • Communication records

We only collect data that is relevant to providing recruitment services or meeting legal obligations.

Purpose of Processing

We process personal data in order to:

  • Match candidates to suitable roles

  • Manage recruitment processes and applications

  • Communicate with candidates, clients and suppliers

  • Comply with legal and regulatory obligations

  • Manage our internal business operations

  • Send marketing or vacancy updates where consent has been provided

Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Legitimate interests – to provide recruitment services and manage our business

  • Consent – where you have opted in to receive communications

  • Contractual necessity – where processing is required to fulfil an agreement

  • Legal obligation – where required by law or regulation

Data Sharing

We may share personal data with:

  • Clients for the purposes of recruitment

  • Suppliers and service providers who support our systems and processes

  • Regulatory or legal bodies where required

We ensure that appropriate data protection agreements and safeguards are in place.

International Transfers

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are applied in accordance with UK GDPR requirements.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and in line with our Data Retention Policy and legal obligations.

You may request details of our retention periods at any time.

Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request rectification of inaccurate data

  • Request erasure of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent where applicable

To exercise your rights, please contact us using the details below.

Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

Website Use and Cookies

Our website uses cookies to improve functionality and gather analytics. For full details on how cookies are used, please refer to our Cookie Policy.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legislation or our data processing practices. Any updates will be published on our website.

Complaints and Contact Details

If you have any questions, concerns or requests regarding how your data is handled, please contact us at:

Data Protection Contact
Verus Recruitment
Email: hello@verusrecruitment.co.uk

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Company Details

Verus Recruitment is a trading name of:

Verus Recruitment Partners Ltd
Company No: 11712335
Registered Office: 70–71 Cornish Place, Cornish Works, Sheffield, S6 3AF

Lea Recruitment Consultancy Ltd
Company No: 08818023
Registered Office: 70–71 Cornish Place, Cornish Works, Sheffield, S6 3AF